Many people are considering improving the office environment, but do not know the specific method and are looking for a good idea. The office environment affects employee satisfaction, so it is important to keep track of the points and work on improvements.
In this article, we will explain the necessity of office improvement, specific ideas, and points when working on office improvement. Please refer to it if you are a manager who wants to improve work efficiency or a person in charge of general affairs.
1. It is necessary to improve the working environment and office to improve work efficiency.
The office is a space where employees spend most of their working hours, which has a great impact on their motivation and concentration. If you want to improve work efficiency and productivity, it is essential to review and improve the working environment .
For example, in a company that requires flexible creativity and planning ability, it is important to create a working environment that makes it easy to come up with ideas. It is also desirable to have a workspace where individual employees can concentrate on their work.
In addition to the appropriate size and interior, efficient conductor design is also important. A well-designed office will not only reduce physical travel distance, but will also reduce stressors and increase productivity.
2. 5 office improvement ideas that lead to improved employee satisfaction
Office improvement can be achieved by simple tasks such as changing the desk layout and installing partitions. Large-scale work such as floor plan change work or office relocation is not always necessary.
Here are five ideas for office improvement that will improve employee satisfaction and improve work efficiency.
2-1. Change desk layout
By changing the desk layout to suit the office, it is possible to improve the conductors and work efficiency . There are various types of desk layouts, and typical examples are "opposed type", "alternative type", and "rear type". The layout and suitable offices for each type of desk layout are as follows.
| Desk layout type | Placement | Suitable office |
|---|---|---|
| Opposing type | Place the desks facing each other | Office that works for each team |
| Same-direction type | Arrangement where everyone arranges desks in the same direction | Office where visitors are expected |
| Back type | Arrangement where employees turn their backs | Offices that require concentration on individual work |
In addition to the above, as an arrangement that has been attracting attention recently, there is a "free address type" that allows you to use a free place every day. The free address type is useful for offices that want to keep the company fresh because the seats of employees change every day and information exchange and idea creation within the company are promoted.
2-2. Securing a rest space
When improving the office environment, it is important to have a break space as well as a space for work. Especially in companies where desk work is the main focus, employees can take appropriate breaks to improve work efficiency.
When creating a break space, it is important to decorate the interior with a relaxing atmosphere and to install comfortable chairs and sofas . By providing a space for work and sharpness, you can secure a resting space that is easy to relax.
Also, if you prepare sweets and drinks in the break space, you can create an environment that is easier to refresh.
2-3. Improvement of office lighting
To improve the office environment, it is also important to select lighting with appropriate brightness and color for each space .
Generally, in a room with dark lighting, it is difficult to see your hands, and fatigue and stress tend to accumulate. Increase the number of lights or switch to brighter lights to ensure that the office work is easy. On the other hand, in environments that encourage relaxation, such as break spaces, calm lighting is preferred.
There are three main colors of lighting: daylight color, daylight white, and light bulb color. The features of each and the space in which they can be used are summarized below.
| Daylight color | The brightest white light of the three types, suitable for lighting workspaces where you want to concentrate on your work. |
|---|---|
| Neutral white | The light color is close to natural light, so it is possible to create an open atmosphere. Use neutral white lighting in your meeting space to keep your conversation open. |
| the lamp colour | It is a warm color that gives a sense of security, so it is suitable as lighting for spaces where you want to get a relaxing effect, such as a break space. |
2-4. Securing space by installing partitions
By installing partitions to divide the space in the office, you can secure new space at low cost. The space created by the partition can be used as a break space, meeting space, online business negotiation space, etc.
There are multiple types of partitions depending on their width and height, and some products can be used as whiteboards. Partitions with a whiteboard feature are useful for streamlining meetings .
2-5. Installation of furniture useful for storage
By installing furniture that is useful for storage, it is possible to promote the tidying up of the office and improve work efficiency .
For example, cluttering your desk with documents and materials you use at work can be inefficient because it reduces your work space. It takes extra time to search for the necessary documents and materials from the state where they are randomly stacked.
You can search for documents quickly and efficiently by putting the documents in a file and arranging them upright on a shelf or box. You can also reduce the amount of time you have to walk around to retrieve documents and materials by preparing a dedicated fixture for each employee and installing it near the desk.
If the amount of documents to be managed increases and the capacity of furniture is insufficient, add furniture and organize unnecessary documents.
3. Three points to improve the office environment
It is very important to improve the office environment in order to improve work efficiency. However, blindly changing the layout or buying more furniture may not produce the desired results.
Here are three points to keep in mind when improving your office environment.
3-1. Emphasis on ease of communication
When changing the desk layout or setting up a meeting space, make sure that employees communicate actively with each other .
For members who share information frequently, working at a face-to-face desk allows for simple communication verbally and is more efficient. It is also useful to set up a meeting space in a location that is easily accessible from the workspace to activate communication.
However, when you are working intensively, it can be difficult to communicate verbally. If you want to communicate without interrupting your work, we also recommend introducing a chat tool that allows you to easily communicate .
3-2. Refer to the opinions of employees
When improving the office environment, the opinions of employees who actually work in the field are helpful. Hear the current dissatisfaction with the office environment directly from employees or take a questionnaire to clarify specific improvements.
Improve employee satisfaction by improving the office environment to meet the needs of employees. The point is to solve problems while referring to the opinions of employees, such as changing conductors and layouts and expanding equipment.
Also, after actually changing the office environment, let's check if the workability has improved . If productivity is lower than before the change, it needs to be reviewed. A better environment can be created by working on office improvement while referring to the situation at the site and the opinions of employees.
3-3. Refer to the offices of other companies
If you find a problem in your office environment but can't think of a specific solution, it's also helpful to refer to another company's office . Companies that are focused on improving the office environment may hold tour events.
By visiting the offices of other companies with similar numbers of employees and industries, it is possible to find elements that can be introduced into your company . Let's invite not only managers and general affairs personnel but also employees to participate in the tour and use it as a reference for successful office improvement in-house.
summary
Improving the office environment is an indispensable item for improving work efficiency.
By changing the desk layout and lighting depending on the work content, and setting up a break space, creating an environment where employees can work comfortably will lead to improved productivity. In addition to installing fixtures to improve work efficiency, partitions may be installed to make effective use of space.
When changing the office environment, it is important not to forget the viewpoint of employee satisfaction and to refer to the opinions of the company and the offices of other companies.
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